Event Coordinator/Admin (Part-Time)

Rainbow Fund is seeking a dedicated and detail-oriented Event Coordinator/Admin to join our team on a part-time, contract basis. This role supports our key events managing all the information flow, partnership and event elements, procurement and planning, assists with outreach and promotion (including social media, website maintenance, and newsletters), donor/partner relations (primarily record management and acknowledgments), and general administrative operations. The contract extends through 2025, with potential for renewal. This is an excellent opportunity for an enthusiastic individual who thrives in a mission-driven environment.

Key Responsibilities

1. Event Coordination

• Planning & Execution: Support the planning and execution of Rainbow Fund’s annual events, including Rainbow Day (May), Ride for Your Life (Fall), and the Annual Meeting.

• Marketing & Outreach: Create and manage event marketing materials (e.g., flyers, emails), and oversee the distribution of press releases to media contacts, local businesses, schools, etc.

• On-Site Support: Provide hands-on assistance during events, including setup, registration, attendee coordination, and break-down. (Note: This role requires some weekend availability.)

2. Donor & Partner Relations

• Record Management: Accurately maintain and update donor and partner information in the organization’s database.

• Acknowledgments: Prepare and send timely donation and membership acknowledgments, ensuring donors and partners receive personalized recognition.

• Relationship Support: Assist with donor and partner communication and correspondence, including thank-you notes, reminders, and other follow-up as needed.

3. Outreach, Promotion, & Digital Support

• Social Media: Create, schedule, and publish engaging posts on social platforms (e.g., Facebook, Instagram, LinkedIn) to highlight upcoming events, share impact stories, and foster community engagement.

• Website Maintenance: Collaborate with team members to update the website with news, events, and organizational information, ensuring accuracy and user-friendliness.

• Newsletter & Mailing List: Draft and distribute newsletters and announcements using email marketing tools. Maintain mailing lists, ensuring contacts are properly organized and segmented.

4. General Administration

• Calendar & Scheduling: Arrange internal and external meetings, maintain organizational calendars, and manage shared resources.

• Data Entry & Documentation: Keep digital files organized and up to date, including contact lists, volunteer logs, and other relevant documentation.

• Team Support: Provide additional administrative support to staff and volunteers as needed, fostering a positive and collaborative work environment.

Qualifications

• Experience: Background or equivalent experience in nonprofit event management, development, fundraising, communications, marketing, or a related field; experience (paid or volunteer) in a nonprofit setting a plus

• Technical Skills:

• Proficiency with Google Workspace.

• Familiarity with social media platforms (e.g., Facebook, Instagram, LinkedIn).

• Basic knowledge of website management (e.g., WordPress, Squarespace) preferred.

• Experience with email marketing tools (e.g., Mailchimp) is a plus.

• Communication: Strong written and verbal communication skills, including the ability to craft compelling social media content and email campaigns.

• Organizational Skills: Able to prioritize tasks, manage multiple projects, and meet deadlines with minimal supervision.

• Personal Traits: Resourceful, detail-oriented, collaborative, and passionate about making a positive community impact.

Position Details

• Employment Type: Part-Time, Contract through 2025 (with potential for extension).

• Hours: Approximately 12 hours per week with flexible scheduling, with some weekend availability required for events.

• Compensation: $25 - $35 per hour, based on experience

To apply

Please reach out to Marybeth.ellis@gmail.com with your resume.